Reception Checklist
THE LOCATION
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Proximity to the ceremony site |
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Date availability and discount days to conside |
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Rental fee and what it includes |
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Time allowed to decorate the space for the day of the wedding |
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Using the location for a ceremony as well, if desired |
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Whether there will be other receptions that day |
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Number of guests the space will accommodate comfortably |
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Terms of liability insurance |
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Ratio of staff to guests |
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Overtime charges |
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Postponement/cancellation refund policy |
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Gratuities and taxes |
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Escalation clause |
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Availability of valet parking |
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Coat check accommodations |
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Clean restroom facilities |
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Number of security personnel |
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Room for changing |
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Means of handicapped access |
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The availability of a nursery or babysitter |
FOOD AND DRINK
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Meal options, from a seated dinner to a dessert only reception |
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Price per guest |
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Special meals to accommodate restricted diets |
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Method of payment |
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A date for a tasting menu and tour of the site with a wedding in progress |
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Dessert table policy |
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Availability of nonalcoholic beer, wine and beverages |
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Top-shelf wine and alcohol vs. house brands |
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Cost of open bar vs. one/two hour cocktail service/or host's per-drink tab arrangement |
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Possibility of bringing in your alcohol and amount of corking fee |
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Supplier of the wedding cake and cutting fee |
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On-site wedding coordinator |
MISCELLANEOUS:
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Musicians |
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Florist |
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Photographer |
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Videographer |
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Cake knife/server |
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Food for band, etc. |
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Wedding guest book |
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Gift table |
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Seating Plans/place cards |
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Decorations |
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Flavors |
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List of photos |
BASIC RENTALS FOR OFF-SITE LOCATIONS:
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Restroom facilities |
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China |
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Linens/table skirts |
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Restroom facilities |
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Lighting/electrical outlets |
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Heaters and/or air conditioners |
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Bar equipment |
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Chairs/tables |
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Cutlery/utensils |
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Dance floor |
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Glassware |
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Tent |